AP invoice automation
Supplier invoices matched three-way against PO and goods receipt before anything posts.
85%fewer manual touchpoints
Powered by Invoice AgentLife Sciences · Medical Distribution & ManufacturingRegulated data,
Regulated data,
validated before it moves.
For medical and life-sciences distributors and manufacturers, a new supplier, product or invoice has to clear the rules before it touches the ERP. We validate every record through staged gates, route only the genuine exceptions to a person and write the clean ones straight through.
Validated draft→Approved for writeback→Created in ERP
CompletenessRequired fields and documents present
GlossaryCodes match the approved lists
DuplicateChecked against existing records
QA/RAOnly regulated items routed for reviewOnly ~20% routed here
FinanceCredit, tax and posting exceptions only
WritebackCreated in your ERP, code returned
A person approves before anything is created. The agent never approves risk by itself.
You own everything we build
We never train models on your data
A human approves before anything posts or sends
Aligned to your local privacy regulations
The problem
The form is not the problem. The decision system is.
Vendor, item and customer setup drags across weeks and delays revenue, because the same data is re-entered and everything routes to a person, not just the exceptions.
Work starts too late
Admin begins when the PO arrives, not when the agreement is signed, baking a revenue delay into the process.
The same data, re-entered
Vendor, item and customer details keyed again into separate forms and systems instead of captured once.
Approval overload
Dozens of creation forms routed to senior staff for completeness checks rather than real decisions.
QA/RA bottleneck
Every item routed for regulatory review even though under a fifth genuinely need it.
Invoice matching by hand
Three-way matching across PO, goods receipt and invoice done manually, line by line.
Master data drift
Duplicates and inconsistent records spread across systems, with no single source of truth.
What we automateVertical-specific Vertical-specific
The workflows behind clean, fast master data.
Each one removes manual work while keeping a person on every risk decision.
Vendor and item master-data onboarding
New suppliers and products validated against the rules and created once, not re-keyed everywhere.
2 hrsfor a clean case, down from 2-3 weeks
Specialised buildQA/RA triage for regulated products
Only the items that genuinely need regulatory review reach QA/RA, the rest clear automatically.
70-80%less QA/RA workload
Specialised buildSupplier document processing
Contracts and product documents read and turned into structured records on arrival.
0re-keying between systems
Powered by Intake AgentAgents at work here
The building blocks behind these workflows.
Invoice and document extraction are cross-industry agents. Master-data onboarding and QA/RA triage are specialised builds for regulated operations.
In practice
Clean records, created in hours not weeks.
For a medical distribution and manufacturing operation, gated validation cuts the regulatory load and the time to a usable record. Figures are illustrative of a typical engagement.
0%
less QA/RA workload
0
hours for a clean case, down from 2-3 weeks
0%
fewer manual invoice touchpoints
0
records keyed twice across systems
Works with your stack
Writes into the ERP you already run.
The automation connects to your ERP through its API or service layer. A person approves before anything is created.
SAP S/4HANASAP Business OneNetSuiteMicrosoft Dynamics 365OracleQuickBooksXero
Don't see your system here? Ask us anyway, chances are we already support it.
Life Sciences FAQ
Questions operators ask.
No. The automation connects to your ERP through its API or service layer, whether that is SAP, NetSuite, Dynamics or another system. It reads and writes records; it does not replace anything.
Rules and classification route only the items that genuinely need regulatory review to QA/RA, with a reason recorded for the rest. A person always approves the regulatory decision. The agent never approves risk by itself.
No. Every record moves through three explicit states: validated draft, approved for writeback, then created in the ERP. A person approves before anything is written. Nothing posts on its own.
Every request passes validation gates before creation: completeness, glossary match, duplicate check, then finance and regulatory exceptions. Only failed gates route to a person; passed gates become the audit trail.
You own everything we build, we never train models on your data and the build is aligned to your local privacy and regulatory requirements. Every step is logged for audit.
Ready when you are
Book a scoping call